TERMS AND CONDITIONS

This guidance, and these terms, constitute the rules of the Learning on Screen Awards. Learning on Screen reserves the right to alter or amend any of these rules or cancel the Awards at any time in their absolute discretion.

Judges and Outcomes

1. We reserve the right to change one or more of the judges if necessary, at any stage of the competition.

2. The judges’ decisions are final.

3. The organisers, reviewers and judges reserve the right to move an entry into another category when they feel that such a move will be of advantage to the entry.

4. We will not enter into any correspondence regarding the judges’ decision.

Your Participation and Your Data

1. Your offer to participate in the Learning on Screen Awards is subject to continued acceptance of these conditions.

2. By entering the Awards, you accept these rules and guidance.

3. You must supply full details as required and comply with all rules of the Awards.

4. You recognise that your application and personal data will be shared with Learning on Screen and, if longlisted, the judging panel (minus personal contact information), and, if shortlisted, a PR agency, for the purpose of administering the Awards.

5. You should also note that if we identify a need to do so, we may contact you at a later date for more information about you or your entry.

For enquiries, please email the Learning on Screen Awards team: awards@learningonscreen.ac.uk

General

1. To be eligible to enter, films/projects must have been created, completed, or made public since 14th January 2023.

2. Entries are invited from independent companies/organisations/charities and individuals who fulfil the entry criteria and agree to the terms and conditions of entry and the terms of payment.

3. It is the responsibility of the entrant to ensure they have entered the correct category and entry rate. No refunds or partial refunds will be given if the incorrect category or rate type is selected. To check your institution’s membership status, contact: members@learningonscreen.ac.uk

4. By submitting the entry form the entrant grants to the Learning on Screen Awards (and by extension Learning on Screen) the right to make copies of a sequence of up to two minutes’ running time, or, in the case of multimedia, a sequence of demonstration from the entry and to include such copies in any broadcast, or any other distribution medium or publication in connection with the Awards including publicity and promotional purposes. These will not be used for commercial purposes.

5. We reserve the right to disqualify any entries at any stage. We might do this, for example, if we find that:

• You are ineligible.

• You misrepresented any part of your entry.

• Any part of your entry is fraudulent (for example, due to plagiarism or unauthorised use of intellectual property).

• You bring the awards or Learning on Screen into disrepute.

This list is not exhaustive.

6. Entrants may submit any number of entries into any number of categories, providing that each individual entry into each individual category is accompanied by a separate completed entry form and entry fee.

7. Each entry must be supported by viewing material. Please note: all video files must have a resolution of at least 1080p and a minimum bit rate of 5mb per second. They must also be downloadable. Should your entry be nominated by the judges, these video files will be used to showcase your work at the awards ceremony, so high visual quality is compulsory.

8. Entries from international applicants are accepted. However, the entry form and entry must be in English or with English subtitles.

9. Entrants shortlisted for the Awards must be prepared, if requested, to supply further copies of their entry in higher quality or resolution to support the Awards screening and ceremony.

10. It is the responsibility of the entrant to provide complete, accurate information about the entry. Learning on Screen, and its successors and representatives, shall not be liable for errors or omissions in the entry forms nor in subsequent submissions.

11. It is assumed that the director is the prime author of the production and will be the recipient of the award, unless otherwise agreed.

12. The fee per entry is £125 + VAT for standard applications, £106 + VAT for Learning on Screen members and £20 + VAT for student-made entries. No entry will be considered until full payment of entry fee(s) has been received. Early bird promotional discounts will be advertised via our marketing channels.

13. If the entry form is inaccurate, if the entry does not comply with these conditions, or it is deemed ineligible for any other reason, then the entry may be disqualified.

14. No refunds are available except when a submission does not fall within the entry criteria and is disqualified.

15. Nominated entrants will be published online and in the Learning on Screen Awards Ceremony programme. All winners will be announced at the Learning on Screen Awards Ceremony, to be held in London in May 2024.

16. The awards ceremony will be live-steamed and recorded and persons attending will be deemed to consent to their sounds and images being included in any such recording, and to any use thereof.

17. We will use the details included in this form to process your entry into the Learning on Screen Awards. We will also contact you with announcements regarding the Awards, including details regarding nominations and the awards ceremony. We will not share your details with any 3rd party and you can opt-out of notifications at any time by unsubscribing. However, please be aware, if you unsubscribe from Learning on Screen emails you will no longer receive notices regarding your entry.

Shortlisted Entries

It is important to be aware of the following implications if your film gets shortlisted for the Learning on Screen Awards:

1. Public Viewability: For your film to be eligible for shortlisting, it must be made viewable to the public. This requirement ensures that the selected films can be accessed and appreciated by a wider audience.

2. If your film is shortlisted, it (or clips from it) will be included in the awards presentation film, which will live-streamed and recorded. This provides an opportunity for your work to gain recognition and exposure among the Learning on Screen community.

3. Additional clips of all winning films will be publicly screened during the Learning on Screen Awards ceremony. Additionally, selected clips may be shared on Learning on Screen’s social media channels, unless an exception has been agreed upon. This allows your film to reach a broader audience and further enhances its visibility and impact.

4. Media and Communications Availability: If your film is shortlisted, you must be available for media and communications opportunities, typically from April to June. Learning on Screen may contact you for interviews, promotional activities, or other communication engagements related to your film’s selection.

5. Press Release and Sharing: Learning on Screen will issue a press release announcing the shortlist and winners. As a shortlisted filmmaker, we encourage you to share this press release with your academic institution or any relevant organisations that have been involved with the film, further amplifying the recognition and success of your work.